OCR Text Recognition

Optical Character Recognition is revolutionizing the way we deal with printed or handwritten documents. OCR text recognition makes it possible to extract text from images or scanned files precisely, efficiently and quickly and process it digitally.

ExB explained in 99 seconds

Watch our video to find out how ExB can automate your document processing and save your company time and money.

In 99 seconds, we explain the benefits of AI-powered document processing, how ExB’s IDP technology works, the different solutions we offer and the types of documents ExB can process.

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Your benefits with AI solutions from ExB

Convincing numbers: these four advantages clearly show how our IDP platform improves your company.

Cost savings
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ExB's IDP (Intelligent Document Processing) platform saves you money and enhances overall efficiency.
Degree of Automation
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This is how high the proportion of IT-supported documents processed without human intervention is with ExB.
Less Input Time
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Manual editing? That was yesterday. With us, you can significantly reduce the processing time of documents.
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What are the advantages of OCR text recognition software?

Printed or handwritten documents are often converted into the familiar PDF format in order to save or share them electronically. However, many PDFs are saved as image files, which means that the text they contain is not directly searchable. OCR technologies come into play here, as they make it possible to convert the text from images into searchable text.

OCR software is revolutionizing the way handwritten or printed documents are handled by enabling fast processing. The use of such software offers a number of benefits that are relevant to companies of all sizes and industries.

  • Time saving: OCR text recognition is much more time-saving than analog or non-automated text capture.
  • Increased efficiency: The automation of text recognition processes optimizes and (partially) automates work processes and workflows
  • Reduction of errors: As OCR technologies reduce manual intervention, sources of error are also minimized.
  • Searchability & accessibility: By converting printed or handwritten documents into digital characters, users can make targeted use of the full-text search.

Typical use cases for OCR Text Recognition

OCR technologies are used to process the following documents or data:

  • Paper documents: OCR is used to extract text from physical documents, enabling the digitization of archives and the conversion of printed records into editable and searchable formats.

  • Passports and ID cards: For identification and verification processes, OCR extracts relevant data from passports, ID cards and driver’s licenses, which has particular application in the banking, border control and security industries.

  • Invoices and business cards: In finance, accounting and CRM, OCR helps to quickly capture data from invoices and business cards and convert it into digital data records.

  • Printed letters and postal correspondence: OCR enables the digitization and archiving of letters and other forms of written communication.

  • Images and photos: Text recognition from images and photos supports the processing of documents, the cataloging of information material and the capture of information from visual media, among other things.

What features does ExB offer beyond OCR?

There are scenarios, particularly in complex and data-intensive areas, where OCR technologies alone are not enough. This is where Intelligent Document Processing (IDP) comes into play. IDP combines OCR with other advanced technologies such as Natural Language Processing (NLP) and Machine Learning (ML) to not only recognize text, but also to understand and process it.

While OCR focuses on text recognition, IDP is a more comprehensive solution that uses OCR as part of its toolbox to analyze documents, extract information, generate structured data and make automated decisions. In areas where a deeper understanding and more sophisticated data processing is required, IDP enables more efficient solutions than OCR.

IDP solutions combine OCR with advanced cognitive technologies such as artificial intelligence (AI), machine learning (ML) and deep learning to process a wide range of documents. IDP solutions are not only able to recognize, learn and capture the content, but also provide valuable business context information. They can transform data into a structured form that can be easily processed by integrated business systems and support the processing of a wide range and variety of documents on a daily basis without the need to create or customize a template for each new format.

Such scenarios or use cases, where OCR is not sufficient and IDP is used, can be found in companies of various industries and sizes. Examples include:

  • Inbox automation: Processing incoming documents in the inbox requires more than just text recognition. IDP can classify the content, extract relevant data and route the information to the appropriate departments or systems.
  • Form processing: While OCR can recognize form data, IDP enables intelligent extraction and validation of data to minimize errors and increase processing speed.
  • Email data extraction: Text recognition alone is not enough to process information from emails, such as orders or inquiries. IDP can identify relevant information and enter it into the relevant systems.
  • Invoice verification and processing: IDP can not only extract invoice data, but also check whether it is correct and complete and prepare the data for accounting.
  • Automation of accounts payable and business documents: IDP enables comprehensive processing of financial documents – from data entry to payment approval.
  • Claims processing and management: In the insurance industry, claims must be analyzed and processed. IDP can not only extract data, but also understand the context and automate processing.
  • Processing medical and technical documents for compliance and maintenance: These documents often contain specialized terminology and complex structured information that requires intelligent processing.

Would you like to learn more about Intelligent Document Processing and ExB as a powerful extension of OCR technology? Then contact us now or request a free demo without obligation.

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Is AI worth it?

Artificial intelligence (AI) is increasingly finding its way into our everyday lives and corresponding solutions will become a natural component of digital change in large companies and German SMEs in the coming years. But is AI also worthwhile for your company?

christian michel

“ExB’s advanced technology enabled us to not only overcome AGILA’s challenges in animal health insurance, but also to provide added value. The high precision and automation of ExB’s AI extraction was a key factor in this.” 

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“When it comes to innovation, we’ve come to see ExB as the thought leader in AI and IDP, and a valuable sparring partner capable of championing the key strategic role of ML and automation.” 

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“Thanks to the collaboration with ExB, we have been able to tremendously optimize our email processes in conjunction with our procurement system. It is as if we have received a digital extension of our team, working tirelessly and accurately.” 

Thorsten Drews, IT-Projectmanager
MTU Maintenance Hannover

Further information on OCR text recognition from ExB

Explore our comprehensive platform overview, discover the benefits for your industry and expand your knowledge with our informative IDP blog and advice section.

Find out what IDP is, how our platform works and what advantages it offers.

Mit ExB automatisieren Sie Ihre Dokumentenverarbeitung – ganz egal, zu welcher Branche Ihr Unternehmen gehört.

In our blog, we report on the latest developments and explain exciting trends relating to IDP and AI.

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